Ajax PRO Desktop User Manual

System requirements

Windows

macOS

Installation

Extract the executable file AjaxSetup.exe (Windows) or AjaxSetup.dmg (macOS) to the system folder of your OS.

Account and login

To log into PRO Desktop, you need an Ajax PRO account, which is different from the account created in the Ajax Security System app. If you have a PRO account, fill in the E-mail and Password fields on the left side of the screen and click Login.

When creating a PRO account, you can use the same email and phone number as in the Ajax Security System account.

There are two types of accounts available in the PRO Desktop app: personal PRO account and company account.

A PRO account is needed to administer the Ajax security system: adding new devices, managing user rights, configuring scenarios, and so on, while a company account is needed to monitor alarms and events of Ajax security systems. The capabilities and interface of the app depend on the type selected.

To report a problem, check account information, log out or change its settings, switch to another company or personal account, change the PRO Desktop interface language or disable notifications, click on the menu with the security company logo or initials in the upper right corner of the screen.

Account security

To protect an account from hacking, Ajax PRO Desktop users can set up two-factor authentication, as well as monitor and interrupt account sessions on other devices. We recommend that you use all security features to reduce the likelihood of unauthorized access to control your security system.

To enable two-factor authentication:

1. Click on the account icon at the top right corner of the screen.
2. Click on account Settings.
3. Select the Security tab.
4. Enable the Two-factor authentication option.
5. Follow the on-screen instructions to connect your account to the app for authentication.

How to interrupt an account session on another device

To check active sessions of your account on other devices:

1. Click on the account icon at the top right corner of the screen.
2. Click on account Settings.
3. Select the Security tab.
4. Click on the Sessions.

The session of the device from which you are logged into the Ajax app is displayed as Current session. Other Sessions that are logged into your Ajax account are available below. You can end a single session by clicking Terminate, or Terminate all other sessions except the current one.

Be sure to change the password and activate two-factor authentication if unauthorized account sessions are detected.

PRO account

After logging in to the PRO account, you will see a window with a list of linked hubs. Unconnected hubs are marked with gray. The badge on the hub icon (red icon with a number) shows the total number of faults and unread events of the security system.

When you click the Refresh button, the app accesses the Ajax Cloud server and updates the status and the fault counters of the connected hubs.

It takes approximately 1 minute to update the status of 1,000 hubs.

The search box enables the finding of a specific hub among those connected to the PRO account. The app allows you to search by name and hub ID. You do not need to confirm the search query — the corresponding hubs are displayed as you enter the text.

The Add Hub button allows you to link a new hub to a PRO account.

Security system menu

The menu contains rooms, a list of devices, a notification feed, and buttons to control the security of the facility. Click the Hubs button to go back to the list of hubs linked to a PRO account.

The field shown in the screenshot displays the time for which the PRO account was granted access to the hub settings. By clicking on the field, you can request access from the hub administrator for 1, 2, 4, or 8 hours as well as permanent access. If the field is disabled, the PRO account offers continuous access to the hub.

The field shown in the screenshot displays the security status of the security system. By clicking on the field, you can change the security status, enable the Night mode and activate the Panic button (if you have the appropriate rights).

Setting up the security system

PRO Desktop allows you to remotely configure hubs linked to a PRO account, connected devices, and video cameras. To do this, go to the settings of the corresponding device: Devices menu — Select the device — Go to Settings .

To add users to the hub and manage their notifications and access rights, go to the Users menu: Devices menu — Select the hub — Go to Settings — Select the Users menu.

To provide the PRO account with access to the hub or to configure its notifications, go to the Installers menu: Devices menu — Select the hub — Go to Settings — Select the Installers menu.

The address of the object and the comment to it are set in the Address menu: Devices menu — Select the hub — Go to Settings — Select the Address menu. You can specify the location information by selecting a point on the map.

Company account

Company registration

To use the monitoring function, you need to register a company. The company account unites all security objects, employee accounts, and crews of Rapid Response Units (RRU) under one profile.

If your company already has monitoring of Ajax security systems connected via Translator, you have the opportunity to fully or partially transfer these security objects (hubs) to PRO Desktop without loosing or re-configuring the connection with it.

To register a company, click Apply when starting the program (or in the Company menu), fill out the form, and click Send request. After Ajax Systems support considers your application, you will receive a notification to the email address you specified during registration of the company: with confirmation of request acceptance or refusal with an indication of the reason. The PRO account created by the company receives the role of the company owner.

Employee roles and permissions

Each employee added to PRO Desktop has a set of permissions according to their role. There are 4 roles:

1. Owner of the company — has access to all program modules, can manage employee accounts, and change company data. The role can be assigned to one user only.
2. Senior CMS engineer — can access all program modules, manage employee accounts, and cannot edit company data.
3. Engineer — does not have access to the Monitoring module, can add employees who are lower in the role.
4. Head of operators — has access to all program modules, sees all incidents being processed. Can add employees who are equal or lower in the role.
5. Operator — has access to all modules of the program, does not have access to the list of company employees, sees the list of new incidents and incidents being processed by him, coordinates the work of rapid response units.

Table of permissions according to user roles

One PRO account can combine several roles within the same company, and also have different roles in different companies. You can switch the role of a PRO account by clicking Select a company in the account menu.

Function test

PRO Desktop displays the real-time connection status to Ajax Cloud. If the Internet connection is active, the indicator in the upper right corner of the screen glows green. If there is no connection, the red indicator signals the need to check the Internet connection. When there is no internet connection, the message No connection is displayed on the screen, and PRO Desktop cannot receive notifications from objects.

Modules and features of PRO Desktop

With PRO Desktop, you can:

• Create an organizational structure for the company’s employees accounts — assignment of roles in the Company module, Employees menu, RRU menu.
• Administer an unlimited number of central panels in the Objects module.
• Maintain a client base of security objects in the Objects module/Hubs menu in the Company module.
• Receive, distribute among operators, and process received alarms from security systems at objects in the Monitoring module.
• Assign workplaces to operators by computer ID — the Company module.
• Generate reports on the availability of hubs and operators — the Journal module.
• Coordinate the work of rapid response units in the Monitoring module.
• Maintain a detailed log of events and alarms of security systems and their devices in the Journal module.

Monitoring

Module access: Company owner, Senior CMS Engineer, Head of operators, Operator

Monitoring module allows processing notifications received from security systems at protected objects, and PRO Desktop notifications about the work of operators. For quick access, New, Processing, and Sleep Mode tabs are fixed at the top of the PRO Desktop screen (except for the Company module).

All new alarm notifications are displayed in the New tab and accompanied by sound alerts until the processing starts. One notification can include several alarms of security detectors or security system notifications. The recent three are displayed as icons in the notification line, in the Source column.

Meaning of system alarms and events icons
Event icon	Description	Recovery icon
Malfunctions
	Testing
	The device is temporarily deactivated
	Disconnecting of Ethernet communication channe
	Disconnecting of SIM communication channel
	Loss of detector connection
	Loss of hub connection
	Loss of siren connection
	Loss of hub main power
	Hub battery discharge
Alarms
	Leakage detector alarm
	Hub lid opened
	Device lid opened
	Security alarm of the motion detector
	Security alarm of the glass break detector
	Security alarm of the opening detector
	Security alarm of the shock/tilt detector
	Panic button: silent alarm
	Panic button: normal alarm
	Fire alarm
	Carbon monoxide concentration alarm
	Fire alarm: smoke
	Fire alarm: threshold temperature rise
	Gas alarm
	Medical assistance

The notification line also displays the protected object address, name, and number in PRO Desktop, the time elapsed from the moment of receipt, and the status of incident viewing by the operator. The Journal module records who and when started viewing the incident.

Icons for operator incident viewing status
	Not viewed
	Viewed
	Processing

Separately, the monitoring module shows incidents related to operators’ work: communication loss and logins from an unverified computer. These types of incidents are generated according to the workstations created in the Company module. These incidents are processed similarly to security system alarms, with the incident’s cause indicated and recorded in the log.

The Operator is offline notification is an incident type that contains information about the lost connection with a computer indicated as the operator’s workstation in the Company module.

The Login on an unverified computer notification is an incident type that contains information about the user and information about the computer from which the logon was made.

Processing incidents

Clicking on the selected notification opens the details of the incident on the right side of the screen (alarm time, detector, placement room, visual alarm verifications) and information about the object (address, contacts, facility plans, etc.).

By clicking on the Start processing button on the right side of the screen, the operator starts processing the alarm, and the incident goes to the Processing tab. The operators have limited access to the tab: they see only those incidents that are processed by them. The head of operators has full access to see all incidents that are being processed by the operators.

General information about the object and a list of alarms, a security management menu, as well as notes, a list of devices, directions, and facility plans are displayed in the center of the screen in the Processing tab.

If there are MotionCam detectors with a photo camera on site, the operator can view a series of photos taken by MotionCam to verify the alarm. Pictures are displayed in the MotionCam tab in chronological order, starting with the most recent.

The operator can contact one of the persons in charge indicated in the object card — when processing an alarm, their contacts are displayed at the top right of the screen. Based on the results of communication, the operator checks the Accepted box — if it was possible to contact and if the person accepted the information. If there is no communication with the person in charge, then the operator checks the Not responding box. Use the green arrows to switch between persons in charge (displayed if all responsible persons cannot be displayed because of the current size of the app window).

The rapid response units assigned to the object are displayed on the right side of the screen under the persons in charge. When communicating with the rapid response unit, the operator checks if the group has been Dispatched, Arrived, or is Unavailable. Use the yellow arrows to switch between assigned groups (displayed if all RRUs cannot be displayed because of the current size of the app window).

The incident processing log is displayed in the bottom right corner of the screen. For each record in the log, the operator can leave a comment by clicking on the record. At the top of the processing log, you can select the cause of the alarm (from the drop-down list) and complete the processing.

When processing an incident related to the operator’s workstation, you can indicate its cause from the drop-down list and, if necessary, add a comment. You can instantly verify the workstation by processing an incident on the operator login from an unverified computer. To do this, click the “+” button next to the operator details.

After the incident is processed, it closes and goes to the Journal where the log of its processing is stored. You cannot return to incident processing.

Sleep Mode

The Sleep Mode tab contains objects with alarms and events temporarily ignored. An operator or another employee who has access to the monitoring module can switch the object to Sleep mode if engineering work is carried out at the site or false alarms are received from it. You can switch an object to Sleep mode via the security management menu.

When switching an object to Sleep mode, the operator indicates the time after which the object restores to normal mode — selects a period of up to 30 minutes or indicates it manually. You can select 1, 5, 15, or 30 minutes, or enter the time manually.

While the object is in the Sleep mode, the security mode icon displays an hourglass. At this time, PRO Desktop ignores alarms and events at the object — they are not displayed in the Incidents tab but are recorded in the Journal.

Journal

Module access: Company owner, Senior CMS Engineer, Engineer, Head of operators, Operator

PRO Desktop maintains a general log of alarms and events for all objects of the company, and also allows to generate reports on the availability of hubs and operators. To go to the log, select Journal in the list of modules in the upper left corner of the screen.

All notifications from objects of the company are displayed in chronological order on the right of the log screen. To set the time interval for notifications, their type, or number of a object, use filters to the left of the log. Above the filters, the number of filtered records, the filter reset button, and the log refresh button are displayed.

To quickly filter notifications for the specific device, room, or user, click on them in the notification list. In addition, you can filter all notifications for this object by clicking on the object number in the column. Notifications can also be filtered by clicking on the event icon — a list of all events of the same type will be shown.

To open the incident processing log, click on the clock icon on the incident closure record.

Availability reports

PRO Desktop allows generating reports to show the total security systems online time (Hub availability). You can also generate a report on the monitoring station’s capacity to handle alarms (Operators availability). To generate reports on the availability of hubs, select the Hub availability filter. By default, the report is generated for the last 7 days. If necessary, the period can be changed in the Time period filter. The object number can be set as well.

If the filter by object number is active, then the availability report will be generated only for the selected objects (single object or those containing the specified part in the number). If the filter by object number is inactive, the report will be generated for all hubs of the company. After setting the conditions, press the button for generating a report next to the filter name — the report will open in a new window.

The report on the availability of operators takes into account only workplaces verified in the Company module. To generate a report on operators’ availability, click on the filter Operators availability. A list of events will appear on the right:

• Operator login means the system has registered the login to the operator’s account.
• Operator logged out means the system has registered the log out from the operator’s account.
• Loss of communication with the operator — the system has detected a loss of Internet connection with the operator’s computer.
• The operator is online again — the system detected the restoration of the Internet connection with the operator’s computer.
• Monitoring is paused — the system cannot find any available operator.
• Monitoring is resumed — at least one operator is available in the system.

Events can be filtered by time — by setting the range below and clicking Apply. To generate a report based on the specified parameters, click the report generation button next to the filter name.

Objects

Module access: Сompany owner, Senior CMS Engineer, Engineer, Head of operators, Operator

The Objects module is designed to administer security objects within PRO Desktop: adding new hubs, tracking changes, or adding information that may be necessary for alarm processing. To go to the module, select Objects in the list of modules in the upper left corner of the screen.

An object in PRO Desktop is a client security system controlled by a single hub. When adding a new object, the operator enters the hub identifier and assigns a number and a name to it. All devices connected to the hub are automatically bound to the object and displayed in the Equipment tab.

Only one hub can be bound to one object.

The module screen consists of two parts: a list of objects on the right and a sorting menu on the left. The list of objects shows their numbers in PRO Desktop, names, addresses, and hub identifiers (IDs). The following items are available in the sorting menu:

• Active — the list of all objects within PRO Desktop, aside objects in the bin.
• Armed — the list of objects with the currently armed security system.
• Disarmed — the list of all objects with the currently disarmed security system.
• In sleep mode — the list of objects with muted alarm notifications.
• No contract — the list of objects with empty information about the contract with the company. Contract information can be added at any stage.
• Offline — the list of objects where the hub is offline.
• Malfunctions — the list of objects where the security system reports a malfunction: low battery indicator, failed attempts to arm the detector, sensor cleaning notification, etc.
• Monitoring requests — the list of objects from which a monitoring request was submitted via the Ajax app.
• Unsubscribe requests — the list of objects from which an unsubscribe monitoring request was submitted via the Ajax app.
• Bin — the list of deleted objects. Objects are deleted from the bin automatically after 7 days.

Adding a new object

There are three ways to add a new object to PRO Desktop:

1. Accepting a monitoring request from the Ajax app.
2. Transferring the object from Translator to PRO Desktop.
3. Manually using the QR code.

Adding an object using the QR code

In the Objects module, click the Add Object button to create a new object card. In the form that opens, type in the number and name of the object (the company sets the format), as well as the 20-digit hub identifier (located under the QR code, layout is xxxxx-xxxxx-xxxxx-xxxxx).

You can add an object via a QR code subject to the following conditions: the hub is online, there are no users on it, and the hub is not added to the account of another company. When adding an object, a card is created with all the information necessary for alarms processing: address, contacts, room layouts, road maps, responsible persons, comments, etc.

Adding an object via a monitoring request

A monitoring request is sent through the Ajax app by a hub user with administrator rights or a PRO user with access to the hub settings. The lists of requests for monitoring and monitoring unsubscribe are displayed in the corresponding tabs of the Objects module and the Hubs menu of the Company module.

Click on the Monitoring requests menu in the Objects module — a sorted list of hubs that sent a request for monitoring by your security company will appear on the screen. Select the required hub and click Accept Request. For this hub, an object card will be automatically created to fill in with information. Enter the number, name of the object, and click Save, after which a new object will appear in PRO Desktop.

Transferring objects from Translator

To transfer objects from Translator, please contact our technical support service. They will help you with this issue.

Object card

Tabs in the object card contain security system data that can be supplemented and edited.

Object data is divided into tabs:

• Equipment — a list of devices, virtual rooms, and security groups of an object. When choosing a device, the screen of its states opens on the right, where the battery charge, the hub connection status, the tamper status, and other data on operation within the Ajax system are indicated.
• Responsible — names and phone numbers of people whom the operator can contact during an alarm processing.
• Plan — a map of entrances, room facility plans, and riding directions to the object.
• Reaction — menu for assigning the main and reserve rapid response units to the object. Rapid response units selected in this menu are created in the Company module.
• Additional info — technical information about the object: dates and details about installation, connecting to the central monitoring station, and data of the object engineer.
• Log — the event log of an object.

Editing a card and deleting an object

The following is located above the informational tabs of the object: a menu for managing security modes, number, name, and address, buttons for editing, deleting, and a button that expands the contacts and details of the object operation.

Click Edit to change the name or number of the object, indicate its location, contact information, specify password for cancelling the alarm, add a work schedule and enable the alarm when disarming after working hours, or specify the contract data. This information will be displayed in the Monitoring module during alarm processing. Required fields are marked with an asterisk. After entering or editing data, click Save.

To delete an object, click the button with the trash icon. The object will be moved to the bin and automatically deleted after 7 days. During this time, the object can be returned to the Active list by going to Bin in the Objects module and clicking Restore.

To delete objects without waiting 7 days, select an object in the Bin and click the Delete Now button at the screen’s bottom.

Company

Module access: Company owner, Senior CMS Engineer, Engineer, Head of operators, Operator

The Company module is designed to organize the work of a security company in PRO Desktop: adding employees, assigning roles, and forming rapid response units. Menus on the left side of the screen are provided for these tasks as follows:

• General info — information about the company specified during registration. It may be changed by the owner of the company.
• Employees — the administration menu for employee accounts.
• Workstations — a menu for registration of computers on which operators work. It helps to calculate the operators availability and track operators’ logins from unverified devices.
• RRU — the administration menu for the rapid response units.
• Hubs — the administering menu for the hubs bounded to the company. This menu contains all the company’s hubs, including objects in the Translator, monitoring requests, unsubscribe requests and PRO Desktop objects.

Adding, editing, and deactivating employees

To be added, an employee should have a PRO account!

You can add a new employee in the Employees menu by clicking the Add employee button in the upper right part of the screen. In the window that opens, enter the employee email specified when registering their PRO account, select their role from the drop-down menu below, and click Add.

To edit data or delete an employee, click on the employee in the list. A window with details and the Edit and Delete account buttons will appear on the right.

To find an employee in the list, use the search or sort by role. Search is available by employee name, phone number, and email.

PRO Desktop allows you to temporarily deactivate an employee account without deleting it from the system — in case of vacation or sick leave. To do this, switch the toggle opposite the name of the employee to an inactive position. A temporarily deactivated employee does not have access to PRO Desktop modules that are available to the company.

Workstations

The Workstations menu allows to assign a unique identifier to each computer and link an employee account to it. This data is used when generating the operators availability report.

To assign a workstation to an operator, you need to verify his login to the account. This can be done by clicking “+” located in line with the operator’s email in the Unverified tab. When clicking on the entry, full account information opens on the right, and there is also the Verify button.

When verifying a workstation, it should be named for convenient indication in the event log. The computer ID is assigned automatically.

After verifying a new workstation, the operator account with information about the computer is displayed in the Verified tab. A workplace can be temporarily disabled (similar to an employee account) or deleted by selecting an entry in the list and clicking Remove from Verified in the side menu.

For convenient navigation through the list of workstations, filters are provided at the top of the screen.

In the Workstations menu, you can select events to generate incidents in the Monitoring tab. To select events generating incidents — click on the gear icon next to the Unverified tab.

Select the types of events in the window that opens:

• Operator is offline — the system has detected that there is no internet connection with the operator’s computer.
• Login from an unverified computer — the system has registered login to the account from a computer that has not been confirmed by the manager.

Adding, editing, and deactivating a Rapid response unit

You can add a new rapid response unit in the RRU menu by clicking the Add RRU button in the upper right part of the screen.

In the window that opens, fill out the form with the crew data that will be displayed in the Monitoring module when processing an alarm and attaching a group to an object in the Objects module. You can add two phone numbers to one crew. Required fields are marked with an asterisk.

It is possible to deactivate the rapid response unit temporarily without removing it from the system. To do this, switch the toggle in the line of the selected rapid response unit into an inactive position.

Hubs

The Hubs menu is intended for administering hubs tied to a company: accepting requests for starting/canceling monitoring, adding/removing objects in PRO Desktop, as well as transferring objects from Translator to PRO Desktop (if the Translator account is linked to a company account). Hubs are displayed in the menu as a list where the hub ID, object statuses, number, and name of the object in PRO Desktop are indicated.

The hub status is displayed with an icon at the beginning of the line. Icon meanings:

	The object is created and monitored in PRO Desktop
	The object is marked to delete

When selecting a hub in the list on the right, a details window opens, where there are buttons for creating/deleting an object in PRO Desktop, going to the object card, and deleting the hub from the company account. Deletion from the company account means that the object will be deleted in both PRO Desktop and Translator (if the account in Translator is linked to the PRO Desktop account).